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License Dashboard

Available to purchase until

License Dashboard provides innovative and adaptive solutions that track and manage changing licensing programs to enable organisations to reduce spend on software licenses, save IT professionals vast amounts of time on manual tasks, and reduce the risk of licensing non-compliance.

Key Facts

Benefits

  • Simplified licence model
  • Tiered FTE-based pricing with annual payments
  • Modular Agreement allows vendors to be added as required
  • Consultancy services also available at special pricing
  • Agile Methodology
  • Value based activities
  • Now includes License Dashboard Training Academy - see Service and Support Tab for more information

Important Dates

Agreement Start: 1 January 2022

Agreement End: 31 December 2024

Invoice date: Sites will be invoiced for the Agreement year in which their Licence is signed. In subsequent years they will be invoiced three months in advance of the anniversary date of their Licence Start Date.

Licence Type

Licence based on the number of full-time employees (FTEs)

Commitment Period

Three-year licence with annual payments.

Trial

A free 30 day single user evaluation copy of License Dashboard License Manager is available.   Alternatively, a Proof of Concept (POC) can be provided depending on customer requirements.

Eligible Institutions

Higher and Further Education, Academies and Research Councils in the UK, and Higher and Further Education Institutions (Third Level Colleges) in the Republic of Ireland.

Resellers

The products available in this Chest Agreement are to be ordered through one of the following resellers:

Background Information

This continues the relationship between Chest and License Dashboard that has been in place for several years now

Product Information

Supplier Details

Owner: License Dashboard, (company no 6599902), Bytes House, York Road, Pocklington, York, YO42 1NS

Product Description

The SAM Agile service can be overlayed on any existing or new SAM platform or used in conjunction with our own product, License Dashboard License Manager.

License Dashboard deliver core SAM Services which includes continued hardware and software discovery, contract and proof of entitlement management, license reconciliation and risk and optimisation management to ensure all required SAM data is up-to-date and ready to support institution’s stakeholders.

Utilising comprehensive SAM data, the service provides Agile Sprint Service delivery of value-added outcomes which focus on risk mitigation and cost optimisation activities, responding immediately to change and prioritised demand, whilst significantly minimising the cost of delivery and maximising the ROI.

This unique approach to managing Software Asset Management, really allows us to deliver a flexible service that easily adapts to changing requirements and ensures that value is optimized throughout the delivery process and, consequently, savings can be recognised and banked quickly.

As a result, higher and further institutions would subscribe to a service that delivers exactly what they need, when they needs it, instead of been held to a fixed inflexible service that delivers outcomes at the wrong time and don’t meet the real-life demands made on the institution.

The SAM Agile Service is broken-down into two parts, these are as follows:

Core SAM Services: The core SAM service includes continued monthly hardware and software discovery, contract and proof of entitlement management, license reconciliation, risk and cost management, delivered and reported by SAM Specialists in conjunction with the License Dashboard Platform.

Core SAM Services

License Manager is a powerful yet easy-to-use platform which allows institutions to accurately manage software licenses. The tool provides advanced licensing automation, speeding up day-to-day tasks for software asset managers and ensuring that complicated license metrics are correctly calculated. License Manager ensures an institution is receiving the maximum ROI on their software purchases, often saving businesses up to 30% of their software spend.

License Manager integrates with your existing IT infrastructure, seamlessly working with systems such as SCCM, Lansweeper, LANDesk, vCenter and ILMT etc. This speeds up implementation and means your institution may have no need to deploy another expensive discovery tool. Institutions who use License Manager will see an ROI in weeks, not months.

License Manager is utilised by the dedicated License Dashboard SAM Consultants to process the data in order to drive the SAM Agile process.

At the end of each period, the SAM data, held within the above business solution, will be up to date and will be fully accessible to all stakeholders via License Dashboard Portal. On completion of the Core SAM Service, a Senior SAM Consultant will conduct a comprehensive risk assessment, identifying any concerns relating to exposure, over deployment, underutilization, spend overages and other related key metrics.

By using intuitive dashboards, charts and reports, License Dashboard Portal presents complex SAM data in an easy-to-understand BI format, suitable for the wider IT team, senior management, and the C-Suite. License Dashboard Portal is web-based and fully customisable, ensuring users only view the information relevant to their role. The application is also completely secure, administrators can lock down any area of License Dashboard Portal on a per user basis.

Dashboards include product categorisation, contracts and entitlement, software surplus, compliance and risk, all displaying the information needed to make informed decisions.

License Dashboard Portal

Agile Sprint Services (can be used in conjunction with an existing or new SAM tool):  The Agile Sprint Service is flexible and can be scheduled in accordance to key stakeholder demand. Every week, both the institution and License Dashboard SAM Consultants will attend a Sprint Planning Meeting to review the Demand Backlog to understand stakeholder requirements, service reviews, enhanced effective license positions, technical support, advisory services, SAM maturity assessments, risks and opportunities management, and identify what work should be included in the next Sprint (an iteration of work lasting no more than 4 weeks).

Agile Sprint Service

It is known, in advance, the cost in terms of points (pre-purchased at the commencement of the Service) for each requirement, so institutions are in complete control of how many points are consumed each Sprint. As each requirement has a measured outcome in terms of cost optimisation or risk mitigation, it is simple to calculate a return on investment for every point spent.

All institutions can determine their SAM spend month-by-month, and in working with License Dashboard, they can identify the work required sprint-by-sprint. The Demand Backlog, Sprints, Points, KPIs and value-added outcomes can all be monitored, administered, and reported by the SAM Agile Management Portal.

The SAM Agile Management Portal is an agile project management tool that supports the agile methodology. From agile boards to reports, institutions will be able to plan, track, and manage all Software Asset Management projects from a single tool.

SAM Agile Management Portal

Subscribing to this service will expedite and guaranteed the desire to increase ITIL maturity levels from Reactive to Proactive (incorporating performance metrics related to service), including advanced trend, cost, process, problem, availability, automation, change, support management.

The SAM Agile Management Portal will manage, control and drive the following process:

  • Demand Backlog: All stakeholder requirements will be registered in a Demand Backlog which will be administrated and responded to via the SAM Agile Service. All submitted demand will be reviewed and acknowledged within 4 working hours and then, subsequently, scoped, estimated, refined, and prioritised ready for the Sprint Planning Meeting.

  • Sprint Planning Meetings:  A timeboxed working session that lasts roughly 1 to 2 hours per week, enabling both parties to determine what work should be delivered during the next Sprint and agree plans for completing the outcomes required. Once the work is agreed and scheduled, the stakeholder will be advised on when the work will be completed.

  • Sprint Backlog: A list of tasks identified to be completed during the Sprint, including information related resources, progress, velocity and estimated completion.

  • Sprint: A timeboxed iteration of a continuous delivery, no longer than 4 weeks. The SAM Agile Service will conduct daily stand-ups to ensure that all tasks and outcomes are delivered on-time and sprint and velocity reports will be accessible via the SAM Agile Management Portal so that progress, TCO and performance can be continued to be reviewed and reported.

  • Sprint Review: Both parties review the completed work and prepare for stakeholder handover/demonstration. All cost savings are reviewed, registered and reported.

  • Stakeholder Demo:  Delivery of the required outcome to the relevant stakeholder, presenting and outlining work completed, confirming that all requirements have been completed and the desired outcome has been achieved. Additional advice and guidance will be provided during this meeting, based on questions raised during the demo.

  • Retrospective Meeting: All parties review how the last Sprint went with regards to people, relationships, process, tools and identify what went well and what potential improvements to Service could be made.

  • Value Reporting – Monthly Value reports will be provided, detailing all outcomes, cost savings achieved, and risks mitigated.

The Agile Sprint Service promotes collaborative working and enables all resources to participate, support, shadow in the delivery of value-added outcomes. By introducing the above process, institution’s support teams and other key stakeholders will have fully visibility of progress and, via the Daily Stand-ups, Review, Demos and Retrospective meetings, will continue to learn and further develop their Software Asset Management skills.

Agile Sprint Process

 

Service and Support

Supplier Web Address

www.licensedashboard.com

 

Method of delivery of product

The master copies of media and Licenced Materials will be delivered to the Licenced Site by License Dashboard Limited. Some materials may be supplied electronically. Delivery can be expected in 5 working days from receipt of licence paperwork.

 

User Documentation/Online Instructions

Full documentation is provided within the download for the application.

 

Support Services

A “Silver” level of support will be provided to each Licensee, consisting of:

  • Technical Product Support
  • Product Updates (see 4 below)
  • Dictionary Updates
  • Forum Access
  • End User Support (does not include end user training - training must be purchased separately)

License Dashboard will provide telephone advice and support to the nominated Technical Contact and/or his/her Deputy at Licenced Institutions during normal business hours. License Dashboard support can be contacted at:

Full details of support services can be found on the Supplier’s website at: http://www.licensedashboard.com/forums/

 

Updates and New Versions

The Licencee is entitled to all updates and new versions that are made generally available to customers.

Updates are: full releases, patches and service packs. There is no defined release cycle and all new releases will be published on the supplier’s forum website at http://www.licensedashboard.com/forums/

Platform Requirements Full details of supported platforms can be found on the Supplier’s website at: http://www.licensedashboard.com/forums/

 

Training Materials

Training Materials are those provided within the user documentation (see 2 above) contains user guides and training material based on current and previous versions for users to refer to, these can all be downloaded to PDF or viewed online. The "getting started" guide to License Manager is a very good overview document showing screenshots and steps to carry out tasks.

License Dashboard Academy

Also on training, License Dashboard have recently released their brand-new training academy, which is free to all your License Dashboard customers. This on-demand training offers users modules for each workspace within License Manager, recorded by License Dashboard experts. The License Dashboard Training Academy guides users through each workspace with easy to digest, bite-sized modules. At the end of each module they will complete a short assessment and once these are all complete, they can gain a Certified License Manager certification. To sign up, please contact help@chest.ac.uk

 

Additional Support

License Dashboard have an active community forum where all end users can post technical or licensing questions and share best practice tips with their peers.

LD Academy logo

Useful Resources

The SAM Challenges and Opportunities of Cloud Computing in Education

Blog Piece:  One year and three lockdowns later, universities, colleges and schools have had to embrace online learning. Now that in the UK schools have largely reopened again for the majority of pupils, what role will cloud technology play in the future of education?

The pandemic certainly brought to everyone's attention the digital options available to support learning, and one of the strongest themes emerging is that cloud technology is making quality education available to more people. Read more to understand the SAM challenges and opportunities of cloud computing in education.

 

Webinar: Achieving significant savings via SAM Agile

Webinar image

Click on this link to catch up with the recording of this webinar that took place on the 19 January.

 

License Dashboard’s Analyst Review At ITAM Review

“License Dashboard Portal, is the standout highlight of this product and puts it significantly ahead of many of its competitors.” – AJ Witt, The ITAM Review

License Dashboard is delighted to have had its ITAM toolset appraised for the third time by ITAM Review. Since the first review in 2012, the platform has continuously been developed and has evolved into a comprehensive ITAM solution to meet the growing demands of maturing ITAM roles. License Manager and License Dashboard Portal (LD Portal) enables SAM Managers to become a strategic partner for C-Suite decision-makers.  Original article on License Dashboard website, find the article here.

“It is best-in-class and sets a benchmark for other ITAM toolsets.” – AJ Witt, The ITAM Review

Software Asset Management Webinar Library

Learn more about License Dashboard’s Software Asset Management technology and services with their series of recorded webinars. Topics include licensing management best practice, License Dashboard tool updates and enhancements, SAM ‘How To’ guides and updates on the SAM, ITAM and Software Licensing market.

This includes the webinar from the 24 September, where they looked at how this new offering will help you: 

  • Adapt to Change
  • Respond Quickly to interdepartmental requests
  • Reduce costs and risks
  • Engage your Digital Transformation strategy

Learn all about the License Dashboard products 

Read their blog post on avoiding AWS traps

'Managing IT Assets in Education' webinar

Click on the below snip to watch the webinar from License Dashboard and Phoenix.

Screenshot of License Dashboard webinar

Terms and Conditions

The Chest Order, together with the Licence Terms and Conditions, and any exceptions listed below, create a legally binding contract between your institution, organisation or company and the Licensor. Therefore please read the terms and conditions carefully and only submit a Chest Order if its terms and conditions are acceptable to your institution, organisation or company and you have the authority to make the financial commitment shown.

Licence Type

This Site licence* is subject to the terms and conditions for the Standard Chest Licence for Software.

*An unlimited site licence is defined as a single database for an unlimited number of assets.

Copying of the Software is allowed in accordance with the terms and conditions for the Standard Chest Licence for Software.

Payment Terms

On receipt of a completed Licence, Institutions will be invoiced for the Agreement year in which the Licence is signed. For each subsequent year, Institutions will be invoiced three months in advance of the anniversary date of the licence. Purchase orders and payments for the licence fee must be made to "Jisc". Invoices are payable within 30 calendar days of the date of invoice.

Price is fixed at time of sign-up to the Agreement for the full term of the 3-year licence.

Institutions may, if they wish, pay a single charge to cover their commitment period (3 years).

Chest is an Enterprise of Jisc. All Purchase orders must be made out to Jisc, 4 Portwall Lane, Bristol, BS1 6NB to cover all charges plus VAT.

All terms contained in a PO are expressly rejected and do not form part of the Licence or vary the Licence terms in any way.

Payments are due within thirty days of invoice date; recipients of late payments are entitled to interest in accordance with UK statutory provisions.

Licence Term

Three years from the chosen licence start date.

Termination Clauses

At the end of the agreement period sites must remove Dashboard Discovery or the Licence Dashboard Enterprise Edition software, along with any add-ons, from their systems.

Location and Use Permissions

Students Yes
Academic Staff Yes
Non-Academic Staff Yes
Administration and management Yes
Staff home use rights No
Student home use rights No
Installation on Hosted Server Yes

Personal Licences

Personal licences are not available for this product.

Products and Pricing

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