Esri UK

1 August 2017 -31 July 2020 Print

ArcGIS - fully integrated suite of enterprise GIS software

Esri UK supplies the ArcGIS Platform. ArcGIS is a fully integrated suite of enterprise GIS software. The ArcGIS platform allows GIS applications to be deployed on desktops, servers, mobile devices, on the web and in the cloud. Developer and scripting tools allow users to customise the platform to deliver specific teaching or research needs.

Key Facts

Benefits

  • Around 95% discount from commercial prices for Esri ArcGIS software
  • Home use is allowed and distance learners can use the software overseas.
  • Use of the software for administrative purposes (exceptions for particular products)
  • Eduserv Esri UK Steering Group which acts as a liaison between the academic community and Esri UK

Important Dates

  • Agreement start date: 1 August 2017
  • Agreement end date: 31 July 2020
  • Subsequent invoice date: 1 May  

Eligible Institutions

Higher and Further Education Institutions in the United Kingdom and Republic of Ireland; some Associated Sites (by agreement with Esri UK) in the UK and Republic of Ireland.

Background Information

Eduserv and Esri UK have had a Chest Agreement in place since 1992. This new Chest Agreement runs from 1 August 2017 until 31 July 2020. 

Trial

For a trial copy of the software, please contact Highered@esriuk.com


Product Information

Supplier Details

Owner: Esri Inc.

Supplier: Esri UK

Product Description

Higher Education institutions in the UK and Ireland can access Esri software through the Esri Chest Agreement. The Agreement offers three different options for individual institutions to choose from; they differ in number of users and consequently in price. Below are details of the 3 site licences on offer.

Please see the series of FAQs about this agreement.

For complete product descriptions, please visit the Esri UK website.

Higher and Further Education Institution Agreement Options 

Options
Option A
Option B
Option C
Passes to Esri International User Conference including Education GIS Conference 1 1 1
Products included for Academic Use 
ArcGIS Online Organisations*
25 @ 100 users
1 @ 2500 users 
5 @ 100 users
1 @ 500 users 
1 @ 400 users
1 @ 100 users
ArcGIS Named Users  0 Level 1
5000 Level 2 
0 Level 1
1000 Level 2 
0 Level 1
500 Level 2 
ArcGIS Online credits  500 per Level 2 User
(2.5 million)
500 per Level 2 User
(500,000)
500 per Level 2 User
(150,000)
ArcGIS Desktop Concurrent Use Licences 5000
1000
500
Desktop Applications
ArcGIS Pro Advanced + Extensions
ArcMap Advanced + Extensions
City Engine
5000
Advanced
1000
Advanced
500
Advanced

ArcGIS Pro Extensions: 3D Analyst, Data Interoperability, Data Reviewer, Geostatistical Analyst, Network Analyst, Spatial Analyst, and Workflow Manager

ArcMap Extensions including the following extensions: 3D Analyst, Data Interoperability, Data Reviewer, Geostatistical Analyst, Network Analyst, Spatial Analyst, Tracking Analyst, Workflow Manager, Publisher, Schematics, ArcGIS for Aviation: Airports, ArcGIS for Aviation: Charting, ArcGIS for Maritime Bathymetry, ArcGIS for Maritime: Charting, Esri Defense Mapping, Esri Production Mapping, Esri Roads and Highways

Apps for Office** -
Desktop (ArcMap/Pro), CityEngine etc.
Yes - tied to named user Yes - tied to named user Yes - tied to named user
Apps for the Field** -
Collector, Survey 123 etc.
Yes - tied to named user Yes - tied to named user Yes - tied to named user
Apps for Community** -
Storymaps, OpenData etc.
Yes - tied to named user Yes - tied to named user Yes - tied to named user
ArcGIS Enterprise Advanced + Extensions
100 Base Deployments 20 Base Deployments 10 Base Deployments

ArcGIS Enterprise Extensions: Schematics, 3D Analyst, Spatial Analyst, Geostatistical Analyst, Network Analyst, Data Reviewer, Workflow Manager, ArcGIS for Maritime, Esri Defense Mapping, Esri Production Mapping, Esri Roads and Highways, Image Server, GeoEvent Server, GeoAnalytics Server

ArcGIS Enterprise Named Users Yes – tied to named user allocation Yes – tied to named user allocation  Yes – tied to named user allocation
Developer Subscriptions*** - Enterprise Plan 100 20 10
Additional User Pack N/A 500 additional users for £500 plus VAT (max of 3 packs) N/A
Options
Option A
Option B
Option C
Products included for Administrative Use
ArcGIS Online Organisations 1 1 1
ArcGIS Named Users  100 Level 2  20 Level 2 10 Level 2
ArcGIS Online Credits  500 per Level 2 User 500 per Level 2 User 500 per Level 2 User
Desktop Applications
ArcGIS Pro Advanced + Extensions
ArcMap Advanced + Extensions
City Engine
100
Advanced
20
Advanced
 10
Advanced

ArcGIS Pro Extensions: 3D Analyst, Data Interoperability, Data Reviewer, Geostatistical Analyst, Network Analyst, Spatial Analyst, and Workflow Manager

ArcMap Extensions including the following extensions: 3D Analyst, Data Interoperability, Data Reviewer, Geostatistical Analyst, Network Analyst, Spatial Analyst, Tracking Analyst, Workflow Manager, Publisher, Schematics, ArcGIS for Aviation: Airports, ArcGIS for Aviation: Charting, ArcGIS for Maritime Bathymetry, ArcGIS for Maritime: Charting, Esri Defense Mapping, Esri Production Mapping, Esri Roads and Highways

Apps for Office**
Yes – tied to named user Yes – tied to named user Yes – tied to named user
Apps for the Field** -
Collector, Survey 123 
Yes – tied to named user Yes – tied to named user Yes – tied to named user
Apps for Community** -
Storymaps / OpenData
Yes – tied to AGOL Org Yes – tied to AGOL Org Yes – tied to AGOL Org
ArcGIS for Enterprise 1 Base Deployment 1 Base Deployment 1 Base Deployment

ArcGIS Enterprise Extensions: Schematics, 3D Analyst, Spatial Analyst, Geostatistical Analyst, Network Analyst, Data Reviewer, Workflow Manager, ArcGIS for Maritime, Esri Defense Mapping, Esri Production Mapping, Esri Roads and Highways, Image Server, GeoEvent Server, GeoAnalytics Server

ArcGIS Enterprise Named Users Yes – tied to named user allocation Yes – tied to named user allocation Yes – tied to named user allocation
Developer Subscriptions - Enterprise Plan***
10
2 1

* - Quantity at initial delivery. Customer may request additional subscriptions and re-assign Named Users among subscriptions.
** - Includes the Apps listed in the table below
*** - does not include complimentary Developer Summit registration

Apps for the Field Apps for the Office; Apps for Community
Collector for ArcGIS  Maps for Office  StoryMaps 
Survey123  Business Analyst Web App
OpenData 
Workforce  Power BI  Configurable Apps 
Ops Dashboard  Community Analyst  Crowdsource Manager 

MapView  Crowdsource Reporter 
  SceneView  Crowd Source Polling 
  ArcGIS Earth   
  Geoplanner   
  Insights   

Departmental Licence

ArcGIS Platform Departmental Lab packs are licensed solely for Academic Use in accordance with the terms and conditions of the License Agreement.

ArcGIS Platform Departmental Lab Packs Lab Pack (50 users)
ArcGIS Online Organisations  1
ArcGIS Online Named Users   0 Level 1
50 Level 2
ArcGIS Online Credits 500 per Level 2 user 
Desktop Applications
ArcGIS Pro Advanced + Extensions
ArcMap Advanced + Extensions
City Engine
50
ArcGIS Enterprise Advanced 1
ArcGIS Enterprise named Users  Yes - tied to named
user allocation 

Pricing and Ordering

Pricing

There are 3 site licences and a department lab pack which should cater for all levels of use in your university or college.

If your institution does not need a site licence or department lab pack, individual licences can be purchased ensuring that you still have access to ArcGIS for your teaching or research needs.

The prices for products available under the site licence options A, B, C and the Department Lab pack are listed on the table below:

Prices exclude VAT

Site License Option Number of Users Price per annum
Licence Fee per annum
Option A
5000 £8,600 £400
Option B
1000 £5,500 £400
Option C
500 £2,500 £400
Departmental Lab Pack  50
£1,250
£200

For full details of what products are include in each site licence option please refer to Esri Education Products and Deployment Schedule.

Additional Products

Additional products can be added to a site licence option. Details of products and process are available on request from highered@esriuk.com

Payment Terms

Institutions may submit Orders to Eduserv at any time but will be bound by the Terms and Conditions, including payments, of any Licence until 31 July 2020.

For initial purchases, payment will be due on receipt of a correctly completed Order and receipt of Purchase Order (if required) to cover the period from the Licence start date to the following 31 July.

Pro-rata pricing is available on a monthly basis.

For each subsequent year until 31 July 2020, invoices will be raised on 1 May (three months in advance of the anniversary of the Agreement Start Date). The final payment will be invoiced on 1 May 2019 to cover the period 1 August 2019 to 31 July 2020. Please note that because of the requirement for Eduserv to invoice three months in advance of the anniversary date two payments may initially be due in one academic accounting year.

Agreement Period

Start date: 1 August 2017 End date: 31 July 2020

Commitment Period

Institutions are committed until 31 July 2020 with the exception of EDN and ArcGIS Online options which are licensed on an annual basis only.

How to Order

To order, please complete the Esri Online Order form accessed by clicking 'Order Now'.

Order now button 

This will automatically communicate your details to both Esri and Chest. Please also send one Purchase Order made out to 'Eduserv' for the product fee plus the licence fee (£400 for Options A, B & C, £200 for the Departmental Lab Pack) to Chest:

  • By email to: help@eduserv.org.uk or
  • By post to:
  • Eduserv
    Royal Mead
    Railway Place
    Bath
    BA1 1SR

Completing the Esri Online Order Form confirms that the Terms and Conditions will be adhered to. Please ensure that you read the Licence Terms and Conditions before ordering.

Licence Information

Licence Type

Please read the following documents before ordering any products under the Esri UK Chest Agreement. Institutions licensing Esri software via the Chest Agreement are bound by all the Terms and Conditions contained in all the following document:

Termination Clauses

At the end of the period of Agreement (31 July 2020), unless a new Agreement is negotiated between Eduserv and Esri UK, sites will be required to delete the software from their systems and return media to Esri UK.

Location and Use Permissions

Administration and Management of the Business of the Institution

Use of the software is allowed for administration and management of the business of the Institution per the terms and conditions of the agreement. See Esri Education Products and Deployment Schedule for more information.

Commercial Use Prohibited

The commercial exploitation (including exploitation by commercial training) of the software is prohibited. Licenses for Commercial use can be purchased directly from Esri UK.

Paid for Research Prohibited

Under the Chest Agreement, sites are not allowed to use the software for paid-for research.

For example, paid-for research includes when a student/researcher is sponsored by a company to complete research and the company then owns the research for use in their commercial business. This is not allowed. If, however, a student/researcher is sponsored by a company to complete their PhD/project but the student owns the outcome then this is allowed.

Overseas Use

Overseas Use is permitted

Personal Licences

Sites must inform teaching and research staff and registered students allowed to download the Esri software on their personal computers that such use is subject to the Licence Terms and Conditions

Single User Licence

Single Use licensing should not be used for personal computers at Version 10.x. The license manager for ArcGIS version 10.x has the capability to lend / borrow licenses and set a borrowed license expiry date.

If required ArcGIS Desktop 10.x Student Edition One Year Timeout Educational Evaluations are available to site license Options A and B through the Chest Agreement. The person requesting these must be one of the two named Technical Chest contacts. Students can install these on personal computers. Sites can request up to 20 licences at any one time.

Option A or Option B licence holders should order by completing the One Year Student Licence Form and send it to orders@esriuk.com.

Service and Support

Supplier Web Address

Esri UK 

Frequently asked questions about the Esri Chest Agreement can be found by visiting the Esri UK FAQ.

Technical Support

Esri UK will provide second line telephone advice and support to the nominated Technical Contacts.

Support is provided in accordance with the Esri UK Support Policy.

To change the Technical Contact or Deputy Technical Contact (the persons who are permitted to access Esri UK support) please complete and return to Eduserv Help the following form:

Contact Modification Form

Method of delivery of product

Version 10

For version 10.x onward of the software, Esri will authorise Licensed Institutions to download the Esri Software licensed under this Agreement from the Esri Customer Care Portal. Delivery of updates or new versions of the Esri Software (version 10 or higher) will be made on the same manner. If requested, Esri UK can provide backup media for an additional fee.

Esri UK Products

  • Crime Analyst can be downloaded from Esri UK’s Crime Analyst Download page. Instructions will be provided by email when a site becomes licensed. Previously charged at £50, Crime Analyst is now available for free to all Chest Agreement sites.
  • ProductivitySuite can be downloaded by the Technical or Deputy Technical Contact from Esri UK ProductivitySuite Download: Click on 'Download ProductivitySuite and/or service packs', complete the form, and submit. Esri UK will then email instructions to you, for downloading and licensing ProductivitySuite.

Please note, Esri UK products are not covered by the Esri Chest Agreement (Higher Education Institution License Agreement). That covers Esri Inc products only. For Esri UK products, the Esri UK licence does apply.

Personal Licences

If a student or member of staff needs to use the desktop software on a personal computer they can do so via two methods:

  1. Borrow a concurrent licence. This is the preferred approach as the institution has greater control over their licenses.
  2. Request an ArcGIS Desktop 10.0 Student Edition One Year Timeout Educational licence. This option is only available to sites on Options A or B of the Chest Agreement.

Borrowing a concurrent licence

When managing borrowed licences, it is necessary to set a time limit to ensure the university polices for the security and use of the software are adhered to as they are obliged to do under the terms of the agreement. For example, a Masters student may have a three-month research project to complete before they leave the institution. In this example the student should not be provided with a license that runs beyond the time they are a registered student.

A license manager can only be set to share a license for one defined period e.g. one year, six months or three months. To enable the legal borrowing of licenses, the University may need to run two (or more) separate ArcGIS License Managers on different servers e.g. one for 12 months, one for 6 months and one for 3 months.

After the defined time limit expires the license will check itself back in whether the machine is connected to the network or not.

Supported software versions and platforms

Details regarding version numbers and supported platforms vary depending on product(s). Full information on Products can be accessed from the Esri website.

Training and Training Materials

Esri UK offers a variety of training courses for their products. Full details of all Esri UK training courses can be found on the Esri UK website or for courses in Ireland, the Esri Ireland website. Subject to availability of delegate places Chest sites will receive a discount of 50% on Esri UK Traditional Classroom GIS Training and a discount of 30% on Supplier’s Instructor-Led Virtual GIS Training based on the current course fee as advertised on the Esri UK website. To apply to attend these courses please contact the Esri UK Training Department.

Training course bookings can be made online via the Esri UK training website. To ensure that the correct discount is applied the word 'Chest' should be entered into the promotional code field within the online booking form.

To discuss your training requirements with the Esri UK team please contact:

Esri UK delivers public courses at a number of different venues including: Aylesbury, Edinburgh, London, Dublin and Belfast. Details of these locations are available on the Esri UK website. Many courses can be delivered on-site. Price can vary and includes the trainer’s travel and accommodation expenses. There may be an additional charge for any further course preparation / customisation. Arrangements for these on-site courses are made directly with the Esri UK Training Department on 01296 745500 or email training@esriuk.com. There is no discount available for on-site courses.

Training Materials

Use of the training materials provided by Esri UK is governed by the Esri UK’s Training Terms and Conditions.

Virtual Campus Training

Options A, B and C include unlimited Premium Virtual Campus Annual User licence on the condition that the Annual Fee has been paid. The Virtual Campus AUL gives access to all asynchronous, self-study Virtual Campus courses. These are primarily technology courses that teach Esri Software.

Each organisation must designate an Annual User Licence Administrator. The administrator will need to fill out the Annual User Licence Activation Form.

Once this online form is received, the account will be verified. Upon verification, a "master code" will be sent to the Virtual Campus AUL Administrator. That code will act as a password to the Institution's subscription page where the administrator can generate individual course access codes for Institution's students.

Sites licensing other options are eligible for a 40% discount off the commercial list price for the Premium Virtual Campus Annual User Licence. This discount may not be combined with any other discount offer.

Commercial Training

The commercial exploitation (including exploitation by commercial training) of any Product is prohibited.

Esri International User Conference and Education User Conference

Esri UK will provide one complimentary registration to every licensed Institution participating in options A-C of the Chest Agreement to the annual Esri Education User Conference (EdUC) and the Esri International User Conference (UC) that takes place in the United States during the period of the Agreement provided such site is current on payment of any applicable fee.

Delegates should register online at www.esri.com/uc, and select the complimentary option. This provides access to the main conference and education conference only and does not provide for attendance at seminars where extra charges apply or other activities, nor does it cover delegate travel and subsistence.

Trials

For a trial copy of the software, please contact Highered@esriuk.com

Product Documentation

Copying extracts from online documentation for inclusion in internal, non-commercial training material is permitted provided a copyright attribution acknowledgement statement appears in the training material as indicated below:

For Esri Products, (i.e. Copyright © Esri. All rights reserved. Reproduced by permission.)

Use of graphical user interfaces and screen captures is for educational and research publications only, and is not permitted for external training or commercial purposes.

For screen capture of Esri Products, include the following attribution statement where the graphical user interfaces and screen captures appear: "Esri software graphical user interfaces are the intellectual property of Esri and are reproduced herein by permission. All rights reserved."

For screen capture of Esri UK Products (AnalystSuite, Locator Hub, and Productivity Suite), include the following attribution statement where the graphical user interfaces and screen captures appear: "Copyright [insert the actual copyright date(s) from the source materials] ESRI (UK) Ltd and its third-party licensors. All rights reserved."


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